The forms listed below are the most frequently used forms for the Plan. Contact the HELPLINE if you have questions about which form to use.
Enrollment Kit (PDF) – It's easy to enroll. Just sign and submit your completed form through the mail.
Enrollment form (PDF – fillable)
Enrollment form (PDF – non-fillable)
Manage my account
Beneficiary Change Form (PDF) – Select, change and add beneficiaries to the Plan.
Paperless Statement Agreement (PDF) – Go green! Enroll in the eDelivery program for the following quarter's statement.
Change of Name/Address (PDF) – Update your mailing address, phone number and legal name.
Automated Clearing House (ACH) Request (PDF) – Add or change your checking or savings information for automatic deposits to your bank account
Manage my money
Qualified Military Service Catch-Up (PDF) – Explains the Plan’s Qualified Military Service Catch-Up provision and how to take advantage of it. To enroll in the Qualified Military Service Catch-Up, you must meet with your Account Executive.
Self Directed Investment Account Handbook (PDF) – Begin participation in the Self Directed Investment Account offered through Charles Schwab and Co., Inc.
Self Directed Investment Account LPOA (PDF) – Limited Power of Attorney form to begin participation in the Self Directed Investment Account offered through Charles Schwab and Co., Inc.
Self Directed Investment Account Forms (PDF) – Begin participation in the Self Directed Investment Account offered through Charles Schwab and Co., Inc.
Retirement Service Credit (PDF) – Apply to purchase retirement service credit, as permitted by law, in any of New York state's public retirement systems.
In Plan Roth Conversion (PDF) – Provides instructions on how to convert your pre-tax account to a Roth account within the Plan. Contact your Account Executive or call the HELPLINE to get a copy of the In Plan Roth Conversion form.
Transfer Assets into the Plan
Incoming Rollover (PDF) – Roll money over from other retirement savings accounts into the Plan.
Internal Plan to Plan Transfer (PDF) – Transfer assets between two employers that both participate in the Plan.
Distribution While Employed
Small Inactive Account Withdrawal (PDF) – Get the qualifications for a withdrawal from a Small Inactive Account.
Unforeseeable Emergency Withdrawal (PDF) – Apply for an unforeseeable emergency distribution.
Loss of Income Verification (PDF) – Employer documentation of work missed.
HEART Act Form (PDF) – Allows reservists called to active duty to take distributions from their retirement savings accounts without the usual 10 percent federal tax penalty assessed on early withdrawals.
In-Service Distribution of Rollover Account (PDF) – Take a distribution from assets rolled into the Plan from another retirement plan.
Distribution After Leaving Employment
Benefit Distribution Request (PDF) – Start the process needed to request a distribution from the Plan. Fill out this form and submit it via mail for processing. Learn more about how to start receiving income in the Learning Center.
Tax Withholding Change Request (PDF) – Change your federal and/or state income tax withholding.
Uniform Life Table (PDF) – Determine the maximum amount of time during which benefit payments may be made to participants.
Joint and Last Survivor Life Expectancy Table – Determine the maximum amount of time during which benefit payments may be made to them when the participant has designated their spouse as their sole beneficiary and their spouse is more than ten years younger than they are. Access Table II in the Appendix of this IRS Web page for the Joint and Last Survivor Life Expectancy calculations.
Special Tax Notice (PDF) – Learn what you need to do before you decide how to receive your Plan benefits.
Required Minimum Distribution (PDF) – Learn what you need to do upon reaching age 72 and get the necessary paperwork to request a distribution.
Public Safety Officer Insurance Premium Payment Authorization (PDF) – Allows some public safety officers to request payments from the Plan to directly pay health and long–term care premiums on a tax–free basis.
Alternate Payee Benefit Distribution Form (PDF) – Allows alternate payees to request distribution after a divorce or other court ordered domestic settlement. Read more about how funds are transferred and distributed in the Learning Center.
Death Benefit Distribution Claim (PDF) – Provides instructions for a beneficiary to make a withdrawal from the Plan upon the death of a participant.
Direct Rollover to a Roth IRA (PDF) – This form allows eligible participants to roll their account or a portion of their account to a Roth IRA.